The second deposit for my venue is due next week, and when I looked at the contract and thought about what we want to happen that day, I’m starting to freak out. Our wedding is next month, we’re getting married at 5pm, and the music has to be off by 10pm, so we can be totally out by 11pm. With the ceremony, cocktail hour and buffet dinner, that’s not a lot of time to party, and everything’s going to be so rushed, right? I talked to the caterer and he said it’s going to take at least an hour, at least, for everyone to get served, at least, so that sucks up all the dancing time, and I’m worried that we won’t be able to relax because we’ll be too busy trying to end on time. I’m fixated on the buffet. A whole hour? Is there a way to make that shorter, or somehow make the day…longer? Help!
Eating Up My Time
Trust me, the day is going to be long enough! But, yeah, one of the challenges of having a buffet is that it does take a while if you want to do it in an orderly manner — calling tables, giving each table enough time to go through before you call the next one. If your caterer is saying it’s going to take an hour, you have what, between 150-200 guests? It’s a lot of people.
Tell your caterer that you’re concerned and bounce around some ideas. Double-side the buffet so that more guests can go through at a time? Double up the number of buffet tables? What’s going to work in terms of the staff he has, or how much more is it going to cost to make it happen? Get clear on what’s possible on his end. And, have a discussion about maybe shortening up the cocktail hour. Talk to your photographer about that, too.
You can also free up time in other ways. Do the first dance right when you enter into the reception area. Ask that your meal be served at your table, so you can eat quickly and then mingle. Maybe have toasts during dinner service, depending on how everything is laid out? Open up the dance floor. Go visit all those people you’re afraid you won’t have time to hang out with, or drag them on to the dance floor that you opened up for that purpose. Your priority is to enjoy the night with your friends and family, so enjoy it. It’s all there waiting for you. And remember, there are no rules, you just need to figure out the best way to make it work.
Oh, and more thing: If the music has to be off by 10 p.m., you should close the bar by 9:30. I know, ouch, right? Sorry about that.
Are you worried about your wedding time? Have any questions about my advice. Let me know in the comments below.
And, if you would like to find out more about me and my corner of Wedding World, come visit at www.silvercharmevents.com.
See you at the end of the aisle,